Call for Abstracts

Submission of abstracts

The scientific committee invites you to participate actively in this congress, which will be an extraordinary occasion for the exchange of thoughts and experiences. We look forward to receiving abstracts online for consideration and inclusion in the scientific programme as oral or poster presentation on-site or E-Poster. Please note that abstracts can only be presented (and thus published) on-site, not virtually! Please ensure that you are able to travel to Vienna when submitting an abstract.

This also applies for abstracts which are being accepted as E-Posters.

The submitted abstracts should give a brief description of the title and topic. All abstracts will be reviewed by members of the working groups and / or the scientific committee. The reviewers will judge the abstracts according to the relevance to ESP, standard of English, objectivity of statement, description of what was done, suitability of methods to aims, conclusions confirmed by objective results, ethics, scientific value, potential clinical value, originality of work and overall impression. All accepted abstracts will be published in an abstract book which is a digital supplement to Virchows Archiv, and online on the congress website. There will be no printed version of the abstract book. 

The deadline for abstract submissions is 2 April 2025.

Guidelines for preparation of abstracts

• Please choose a title that clearly indicates the content of the contribution.
• Please avoid abbreviations in the title (exception: scientific terms).
• Abbreviations may be used in the text if they are defined when used first.
• Please make sure to use proper English language.
• Please refrain from spelling abstract titles and co-authors’ names in CAPITAL LETTERS or in lower case (e.g., FIRST NAME LAST NAME or first name last name).
• The author‘s name (full first name, family name) and place of work (institution, city, country) should be indicated in the respective form fields, not in the abstract title. 
• Degrees, titles, street addresses and acknowledgements of support should be omitted in the abstract title and text. 

To provide maximum information in the abstract 

• please state the specific background & objective of the study
• state the methods used, if pertinent
• summarise the results obtained
• state the conclusions reached
• ensure that the abstract does not contain spelling, grammar or scientific errors, as it will be reproduced exactly as submitted.

Guidelines for submission of abstracts

• A maximum of 5 abstracts per author will be accepted for submission. Additional submissions will not be considered (without further notice).
• Submissions on behalf of other authors cannot be accepted. The original author should submit her/his work and is considered to present it on-site in Vienna.
• An abstract which has been previously published cannot be submitted, unless there are new methods, findings, updated data or other acceptable reasons for submitting.
• Abstracts are to be submitted in English, the official language of the 37th ECP, should not exceed 300 words (in total; there is no limit per field) and be structured in the following specified subtitles: background & objective, methods, results and conclusion. 
• Case reports should also be structured as much as possible following the aforementioned categories. If not possible, the authors should upload the abstracts using the most appropriate categories (in the respective text boxes in the submission form).
• The abstract submission constitutes a formal commitment by the first author in the session and time slot assigned by the scientific committee. 
• Changes in authorship should be communicated to the ESP at congress@esp-pathology.org in order to ensure correct appearance in the printed programme.
• Should the first / submitting author, who is considered the presenter, turn out to be unable to present her / his poster, one of the co-authors should take over this responsibility. A change of the presenting author needs to be communicated to the ESP at congress@esp-pathology.org and will only be processed after acceptance of abstracts. Presenter changes, which are being addressed to the ESP before the official acceptance notification, will not be considered.
• Registration to the congress and payment of the respective fee is mandatory to be able to present the abstract and get it published in the abstract book – and must be completed by 26 June 2025. If the speaker fails to register and pay before this date, her / his abstract will be excluded from the scientific programme and publication in Virchows Archiv.
• If a delegate has registered upon the condition that her / his abstract is accepted and the abstract is rejected, the registration fee will be refunded. The acceptance of abstracts by the scientific committee does not imply any financial assistance or fee reduction.
• Notification of acceptance or rejection by the scientific committee will be emailed to the submitting author. Detailed information in which format the abstract is accepted (oral or poster presentation or E-Poster), guidelines and recommendations for each abstract type as well as time allotment, date, hour, and venue will be sent in due time to registered first authors.
• Abstract authors may register at the early registration fee by 2 April 2025. If no registration has been submitted by that date, the early registration fee will be made available again once abstract notifications have been sent out, up until 26 June 2025.

Out of all abstract submissions, the Best Abstract Prizes will be selected. 

Please click on the button in the right-hand menu to read more about the selection process.